School Policies

Regular attendance at school is an integral factor in a student’s ability to learn and provides the student with valuable opportunities that can best be utilized when a student is engaged in school. The student’s educational experience is further enhanced by purposely participating in the discussion and interaction with teachers and fellow students through the school setting, particularly in the classroom.

The school is responsible for a student when the school day is in session, including delay starts and an early or late dismissal. The school office must be able to locate a student any time during the school day. Mandatory school attendance is a requirement of state and federal legislation. Indiana legislature has set a 95% benchmark for a school’s minimum attendance rate and mandates that every student enrolled in Concordia must be in attendance unless he/she is ill or there is a death in the immediate family. As a means of emphasizing the importance of school attendance, a student who violates the attendance policy may receive one or more of the following consequences: in-house school discipline, grade reduction, out of school suspension, loss of course credit, referral to the Prosecutor’s Office, or expulsion from school. Parents may view their student’s attendance record via FACTS Family Portal. (Concordia's FACTS District Code: CON-IN)

1. ABSENCES – Parents (or legal guardians) are expected to notify the school by phone (260) 471-1996 or email ([email protected]) by 9:15 a.m. each day their student is absent. The call must include the following information: the student’s name, the date(s) of the absence, the reason for the absence, and the identity of the parent making the call. A student is marked absent from a period when they have missed more than 10 minutes of the class period.

    

    

   
   MORNING ABSENCES (AM-AB) - apply to class periods that start the school day (Period 1 on A, C, E Days, and Period 2 on B, D Days) when a student arrives 10 or more minutes late to school. Students that arrive 10 or more minutes late are listed as Morning Absent (AM-AB). If multiple class periods are missed in one school day, the student is listed absent for each class period. Consequences for AM-AB are:
   
   1st AM-AB: Warning
   2nd AM-AB: Detention assigned
   3rd AM-AB: Detention assigned
   4th AM-AB: In School Suspension (ISS) assigned
2. DOCUMENTED ABSENCES – Documented absences are issued for the following reasons: death in the immediate family, illness verified by a note from a doctor, prior planned absence through the Dean of Student Success’ office, College Visit, and emergency reasons cleared through the Dean of Student Success. Doctor’s appointments are excused upon receipt of a note from the Doctor’s office. The student has the responsibility for all makeup work. All of these absences must have documentation associated with them. A student who misses more than four (4) days excused by a doctor will be required to provide a Certificate of Child’s Incapacity which must be filled out by the student’s doctor. Otherwise, any doctor’s excused days after four (4) days will be considered unexcused.
   
   
3. UNDOCUMENTED ABSENCE – Undocumented absences are issued for the following reasons: oversleeping, vacation, missing the bus or ride, conducting any kind of business that could be taken care of outside of school hours, staying home to study, working at a job, truancy, sick without proper documentation, or any other reason deemed unexcused by the Dean of Student Success. A student who receives an undocumented absence may not receive credit for work missed or the opportunity to make up tests or assignments.
   
   
4. PLANNED ABSENCE (VACATION, FAMILY, COLLEGE VISITS) – Attendance at school is important and valuable for the student's success, learning, and participation in our school community.  Vacations during school time should be avoided. Students who take a vacation or college visit during school time must have their parent call or email the Dean of Student Success at least one week in advance.  The student will receive a planned absence form that must be signed by each teacher one week in advance and returned to Student Services. This gives the teachers a chance to give assignments and make requirements in advance as well as the opportunity to communicate any concerns they feel the absence could create. The student is expected to complete the work missed before the planned absence.  This policy prevents an overwhelming amount of makeup work for the student upon their return to school. It is the student’s responsibility to obtain and makeup all missed work.
5. LATE ARRIVAL/EARLY DISMISSAL – Whenever a student arrives late or leaves early during the school day, they must sign in/out at Student Services. In every case, s/he must either present a note from home or have a parent contact the Dean of Student Success or the Student Success Assistant. See #9 below (Tardies for Period 1 & 2 classes) for further details.
   
   
6. ILLNESS – In case of illness during the school day, the student must report to the nurse's office. Our goal is to help your child minimize the instructional time he/she may miss because of an illness. Students may stay in the clinic to help recover and return back to class. PLEASE ENCOURAGE YOUR CHILD TO SEE THE NURSE WHEN THEY ARE ILL AT SCHOOL. The nurse can help determine the seriousness of your child’s illness and will be in contact with the parents. If your child is ill, they will be asked to go home. Students may return to school when they have been fever free for 24 hrs. When the student is in the clinic or is sent home by the nurse, this is considered an excused (documented) absence from class.
   
   
7. EXCESSIVE ABSENCE / CHRONIC ABSENTEEISM – Regular attendance is expected of all CLHS students. Regular school attendance is mandated by state and federal laws. Excessive absence is a problem that can lead to the student being recommended to the Principal for removal from class or school with loss of credit. Excessive absence (chronic absenteeism) is defined as missing 10% or more of scheduled class periods or school days during a semester and/or school year, irregardless if the absences are Documented or Undocumented. Parents will receive notifications when their students hits 5 and 9 days of absences. The Dean of Student Success may report the excessive attendance to the appropriate Allen County and State of Indiana authorities, SOCAP, and the Bureau of Motor Vehicles. Choice Scholarship funds that a student/family receives from the State of Indiana may be redacted due to excessive absences.
   
   
8. TRUANCY – Truancy is any absence from school when the absence is initiated by the student without parental knowledge. If a student cuts class (has not left the building and is absent from a portion of one or more classes/lunch without permission of the school), detention and service hours will be assigned. The truancy policy is enforced by the Dean of Student Success according to the following guidelines and covers all instances of truancy during the school year: 
   1. 1st truancy - The absence is an Undocumented (unexcused absence), the parent is contacted and the student is assigned detention and service hours as determined by the Dean of Student Success. 
   2. 2nd truancy - The absence is Undocumented (unexcused absence), the parent is contacted and the student serves an in-school suspension (ISS). 
   3. 3rd truancy - The absence is Undocumented (unexcused absence), the parent is contacted, the student serves a two day out of school suspension, and a conference is held with the Dean of Student Success, student and parents to determine the terms of an attendance probation. Failure to abide by the terms of the probation results in the student being referred to the Principal for expulsion. 

10. ANTHIS CAREER CENTER – Students who attend classes at the Anthis Career Center are to follow   the calendars of both schools unless notified otherwise. Students attending afternoon Anthis classes must attend CLHS classes during special schedules until 11:30 a.m. The goal is to reduce the interruptions to the school day as much as possible. If a school-sponsored interruption is necessary, the Student Services office of the appropriate school must be informed by a parental note or phone call at least two days in advance.
11. STUDENT STATUS – All students are expected to live with their parent(s) or legal guardian(s) while in attendance at Concordia. Emancipated students or students living with someone other than a parent or legal guardian may not be eligible to attend Concordia. A change in status must be reported immediately to the office of Student Services. Proof of guardianship (or power of attorney) must be on file for those students not living with their parents. 
12. PART-TIME STUDENT POLICY – Students from a homeschool environment may take up to 3 periods of instruction at Concordia Lutheran High School. This must include a religion class. Enrollment is with the approval of the admissions committee. These students are allowed to attend all school activities and to participate in activities which are open to all students. Only full-time students may participate in activities which are based on tryouts, auditions, or elections. Athletic participation is governed by IHSAA rules which state that a student must be enrolled in and passing six full credit classes to be eligible.